Legal Notice & Terms of Use

Publisher

Voilà, a simplified joint stock company with a capital of 14,868,538 euros, whose headquarters are located at 40 rue du Louvre 75001 Paris, France. Registered in the Trade and Companies Register of Nanterre under number 824 500 458 (hereinafter “VOILA”). Director of publication: Olivier Armbruster in his capacity as President of Voilà.

Email : site@voila.events
Phone number : +33 173 062 231

Developer

Website host

Google Cloud France, SARL with a capital of 1 000 000,00 euros, with headquarters at 8 rue de Londres, 75009 Paris, France. Registered in the Trade and Companies Register of Paris under the number 881 721 583, represented by Mr MUNAGALA Sailesh duly authorized.

General Terms of Use

By using the website www.voila.events including its sub-domains (hereinafter “the Website”), each person (hereinafter “the User”) accepts the present General Conditions of Use and agrees to respect them. The present General Conditions of Use may be completed by special conditions for certain services.

VOILA reserves the right to modify and update the access to the Website and the General Conditions at any time. To keep up with these changes and updates, Users are required to refer to this section regularly in order to check the current General Terms and Conditions of Use.

VOILA reserves the right to modify or delete all or part of the Website without prior notice and without having to inform Internet users. Voilà, a simplified joint stock company, shall not be held liable for any such changes.

The use and access to the Website are limited to personal and non-commercial purposes. As a rule, the User is prohibited from using all or part of the elements contained on the Website, without authorization, for illicit purposes (copyright) or contrary to these Terms of Use.

Purpose of the Website

This Website has been created to provide information to the User concerning VOILA’s activities.

The Website does not constitute a contractual offer. This Website provides non-contractual information about VOILA, with the aim of describing all of its offers. As it is updated to consider all activities, it may happen that some new information or announcements are no longer valid at the time they are published or that they are simply out of date. VOILA cannot guarantee, although it makes every effort to do so, that all the information or news published on this Website will be completely up to date.

Finally, the Website allows Users to send requests to VOILA (through the contact form) or applications to join its teams.

Guarantee

VOILA fera ses meilleurs efforts pour vérifier que le contenu de son Site est conforme aux dispositions légales françaises en vigueur. VOILA s’engage notamment à ne pas diffuser de données en violation avec le droit de tiers, à caractère violent, pornographique ou diffamatoire et à ne pas diffuser de contenus illicites, notamment à caractère raciste, xénophobe, pédophile ou autrement attentatoire à la dignité humaine. VOILA ne peut toutefois garantir l’exactitude et l’exhaustivité des informations contenues sur ce Site.

VOILA shall make its best efforts to ensure that the content of its Website complies with the French legal provisions in force. VOILA undertakes not to publish any data that violates the rights of third parties, of a violent, pornographic, or defamatory nature and not to publish any illegal content, of a racist, xenophobic, pedophilic nature or otherwise offensive to human dignity. However, VOILA cannot guarantee the accuracy and exhaustiveness of the information contained on this Site.

The documents that VOILA publishes in electronic form on this Website are proofread several times; however, they may contain errors. In the event of errors being found, the User may contact VOILA by e-mail at site@voila.events to make any correction if necessary.

Furthermore, the published texts may have been updated between the time the User viewed them and the time the User becomes aware of them. Consequently, VOILA does not guarantee in any way that this information is accurate, complete, and up to date.

Responsibility

Even though VOILA has taken the necessary steps to ensure the reliability of the information and services contained on this Website, it cannot be held responsible for any errors, omissions, viruses, or the results that may be obtained by misusing them. VOILA is in fact only bound by a simple obligation of means.

The User agrees not to introduce, either voluntarily or even involuntarily, any virus or file of any kind whatsoever that might disrupt the operation of the Website; in such a case, they shall assume sole responsibility.

In the spirit of respect for all, VOILA may take legal action against abusive Users.

The User acknowledges that they are perfectly aware of the characteristics and constraints of the Internet, and that data and information transmissions on the Internet are only relatively reliable technically, as they circulate on heterogeneous networks with diverse characteristics and technical capacities, which disrupt access or make it impossible at certain times.

VOILA endeavors to keep the Website pages accessible 24 hours a day, 7 days a week, but is under no obligation to do so. It may therefore interrupt access, for maintenance and upgrading purposes.

VOILA also reserves the right at any time, without prior notice, to modify, suspend or even interrupt the publication of all or part of this Website and in particular links to other websites. VOILA is in no way responsible for the totality of these interruptions and the consequences that may result for the User or any third party.

Any information or advice provided by the Website shall not be interpreted as a guarantee of any kind.

Intellectual property rights

The Website entire content and each of its elements taken separately and product names or brands mentioned, architecture, texts, photographs, images, illustrations, as well as all computer applications that may be used to operate the Website are the exclusive property of VOILA or its partners and are protected by the laws in force under intellectual property rights. VOILA draws Users’ attention to the fact that photos or signs may also constitute intellectual property rights.

Any unauthorized reproduction or representation of all or part of the elements and content of the Website on any material is prohibited. Failure to comply with this condition constitutes an infringement of copyright which may engage the civil and criminal liability of its author.

Personal data

Please refer to the VOILA privacy policy.

Security

As the Internet is an open network, VOILA cannot guarantee that the data on the Website will not be misappropriated by third parties.

Personal data is subject to specific security measures described in the privacy policy, designed to prevent any unauthorized access.

Links

Hyperlinks may lead to independent external websites over which VOILA has no control. VOILA declines all responsibility toward these websites content and shall not be held responsible for the content, services, advertising, cookies, or other elements of these websites, nor for any damage or loss, whether proven or alleged, resulting from, or related to the use of this information, services or data available on these websites.

Hyperlinks to the Website may only be created with the prior written authorization of VOILA. Any request for authorization must be sent by e-mail. Any unauthorized use of the Website may be sanctioned.

General Provisions

If any provision of these Terms and Conditions of Use becomes invalid or if there is a defect in these Terms and Conditions of Use, the provision in question shall be replaced by the provision which comes closest to its legal interpretation. If the User is dissatisfied with all or part of this Website or disagrees with these Terms of Use, it is the User’s responsibility to discontinue using the Website.

For any question or remark concerning these General Conditions of Use or the Website and its communication space, the User can refer to the contact form.

Applicable law and competent courts

The present General Conditions of Use are regulated and interpreted according to French law. In the absence of an amicable settlement, the Courts of Paris shall have exclusive jurisdiction to settle any dispute related to the interpretation or non-observance of these Terms of Use.

Privacy Policy

Introduction

By using the VOILA website, www.voila.events (hereinafter the “Website”), the user (hereinafter the “User”) accepts the collection and use of their personal data (hereinafter the “Personal Data” or “Data”) under the conditions described in this Personal Data Protection Policy (hereinafter the “Policy”) and the Charter relating to cookies (hereinafter the “Charter”).

The processing of Personal Data collected from the Website is carried out in compliance with the amended French law of January 6, 1978 (“Loi informatique et Libertés”) as well as the General Data Protection Regulation n°679/2016 (“GDPR”).

The Data controller is Voilà, a single-member simplified joint stock company with a capital of 14,868,538 euros, with headquarters at 40 rue du Louvre, 75001, registered with the Trade and Companies Registry of Paris under number 824 500 458 (hereinafter “VOILA”), in the name of its Publication Director, Mr. Olivier Armbruster.

VOILA’s Data Protection Officer can be reached at the following e-mail address: privacy@voila.events.

The Website provides information on VOILA’s activities, services and campaigns, as well as on the composition of its teams. The Policy explains how VOILA uses and protects the information collected through the Website.

If the User refuses to give their consent, it is up to them not to use this Website or provide their Personal Data through this Website.

Hyperlinks may lead to external websites over which VOILA has no control, including social networks. This Policy relates solely to the Personal Data collected when using the Website and does not cover these other websites. VOILA disclaims all responsibility for the content of these websites.

I. Purposes of the collection and processing of Personal Data by VOILA

The purposes of the collection of Personal Data by VOILA on the Website are as follows:

To respond quickly and efficiently to Users’ requests through the contact email address provided by the User on the Website;
To manage job applications and, if necessary, to build up a database of candidates;
To establish statistics on the use of the Website, in order to improve its performance and its services;
To carry out maintenance and preserve the Website security (in this context, it should be noted that VOILA favors the use of anonymized statistical data over the use of Personal Data whenever possible);
To allow access to the Website and its functions to any User, and/or to provide the services that the User requests from VOILA thanks to cookies and other tracers;
To process and respond to any request from the User concerning the exercise of their rights listed in article V hereof.

II. What Personal Data does VOILA collect and process?

“Personal Data” is defined as any information relating to an identified or identifiable individual in accordance with the French Data Protection Act and the GDPR.

VOILA is likely to collect the following Personal Data via the Website:

When the User submits a request or application on the Website, VOILA necessarily collects the User’s email address and may also collect other Personal Data such as contact details (first name, last name and profession, company address, phone number), information relating to the User’s professional and educational background if the User submits a job application and any other information that the User provides in the body of their message and/or request.
During the User’s browsing, VOILA also collects, thanks to cookies and other tracers, limited Personal Data related to the use of the Website, namely the IP address, the type of browser used, the operating system, the websites visited before and after the Website. For more information on this subject, the User can refer to the Charter below.

III. On what legal bases does VOILA rely?

The processing of Personal Data collected on the Website is based on:

The execution of pre-contractual measures, when VOILA processes the User’s requests relating to its services or offers sent by email or via the form on the Website;
The User’s consent, when VOILA processes job applications, and keeps the CV and cover letter received in this context in its CV library, to be able to identify a position likely to correspond to the User in the future;
VOILA’s legitimate interests, when VOILA processes data as part of the maintenance and implementation of measures to preserve the security of the Website;
The User’s consent, when VOILA uses functionality cookies or audience measurement cookies;
Legal obligations, notably when VOILA processes requests relating to the exercise of the rights listed in article V hereof.

The User may send a request to VOILA’s Data Protection Officer in order to obtain additional information on the controls carried out by VOILA to ensure that it was able to process the User’s Personal Data on the basis of its legitimate interest.

IV. With whom does VOILA share your Personal Data?

Users’ Personal Data will not be transmitted to third parties, unless otherwise indicated in this Policy.

Personal Data may be transmitted:

In the event of a merger, acquisition or sale of all or part of VOILA’s assets, to its rightful owners;
To establish, exercise or defend VOILA’s rights in the event of litigation, in particular to the competent court or to the parties’ counsel;
When required by law, to respond to legal requests or administrative agencies, governmental authorities, or courts.

If the services of third parties are required to ensure the technical maintenance of the Website or VOILA’s software processing the User’s Personal Data, for the hosting, backup, administration or processing of the Data and/or VOILA’s emails, these third parties shall only have access to the Personal Data insofar as this is strictly necessary to ensure the smooth and/or secure technical processing of the Website, as well as to ensure the provision of responses to requests made via the contact form. In any case, such access to the User’s Personal Data will only be done in compliance with applicable law, including with respect to Data confidentiality, privacy, and security obligations.

Finally, VOILA does not transfer the User’s Personal Data outside the European Union.

V. The User’s rights regarding their Personal Data

In accordance with the French Data Protection Act and the GDPR, the User may exercise the following rights regarding the Personal Data that VOILA holds about them:

Right to information: The User has the right to obtain clear, transparent, comprehensible, and easily accessible information on how VOILA uses their Personal Data and on their rights. Therefore, VOILA provides the User with the information in this Policy. In addition, for any questions relating to the way in which Personal Data is collected and processed, the User may contact the VOILA Personal Data Protection Officer at the following address: privacy@voila.events;

Right of access to the User’s Personal Data: The User may access all the Personal Data that VOILA holds on them, find out the origin of this Personal Data and obtain a copy in an understandable format. No reason is required to exercise the right of access;

Right to rectify the User’s Personal Data: In order to prevent inaccurate or incomplete Personal Data concerning the User from being processed, the User may request their rectification;

Right to the deletion of the User’s Personal Data: The User may request the deletion or removal of the Personal Data that VOILA holds about them. This is not an absolute right insofar as VOILA may be obliged to retain part of the Personal Data for its legal obligations or its legitimate interest in defending itself in the context of a dispute. The User may, for example, exercise their right to deletion in the following cases:
- If the User has withdrawn consent to processing (see below);
- If the User has legitimately objected to the processing of their Data (see below);
- When the Data are not or no longer necessary for the purposes for which they were initially collected or processed;
- When the Data is processed unlawfully (for example, publication of pirated Data)

Right to object to the processing of the User’s Personal Data: When VOILA processes their Personal Data based on their legitimate interests (see Section III of this Policy), the User may object to the processing of their Personal Data at any time. However, VOILA may, on a case-by-case basis, refuse to comply with such a request if there are legitimate and compelling reasons for processing such data which override the User’s interests, rights, and freedoms, or if such data is necessary for the establishment, exercise or defense of a legal claim;

Right to limit the processing of the User’s Personal Data: The right to limit completes the other rights that the User has. This right means that the processing of Data by VOILA is limited, so that VOILA may retain this Data, but may not use it or process it in any other way. This right applies in specific circumstances, as follows:
- If the User disputes the accuracy of their Personal Data or objects to the processing based on the legitimate interests pursued by VOILA. The processing shall then be limited for a period allowing VOILA to verify the accuracy of the Personal Data;
- In cases where the processing is unlawful and the User objects to the deletion of their Personal Data and demands instead that the use of such data be limited;
- In cases where VOILA no longer needs the Personal Data for the purposes mentioned above in Section I, but it is still necessary for the User to establish, exercise or defend legal rights

Right to the portability of the User’s Personal Data: The User may request to retrieve the Personal Data provided, in a structured, commonly used, and machine-readable format, for personal use or for transmission to a third party of their choice. This right applies only to Personal Data that the User has provided directly or indirectly and that have been processed using automated processes, where the processing is based on consent or the fulfilment of a contract. The User is invited to consult the list of legal bases for the processing of Personal Data carried out by VOILA (included in section III of this Policy) to find out whether this processing is based on the performance of a contract or on consent;

The right to withdraw consent by the User to the processing of Data carried out based on this consent. The User may consult section III of this Policy to identify the purposes for which the processing of Personal Data is based on consent.

The User may exercise all these rights by sending an email to VOILA’s Personal Data Protection Officer at privacy@voila.events. VOILA will reply electronically unless the User specifies that they would like a reply by another means, for example by post.

VOILA will respond as soon as possible and in any event within one month of receiving the request. This period may be extended by two months to take account of the complexity of the request, or the number of requests received. In such a case, VOILA shall inform the User no later than one month after receiving his request, specifying the reasons justifying the extension of the response time.

If the User considers that VOILA is not respecting this Policy, in the event of dissatisfaction with the way in which VOILA has dealt with the request or if the request has been refused, the User may also file an official complaint with the competent authority for the protection of Personal Data (in France, this is the Commission Nationale de l’Informatique et des Libertés (CNIL)).

VI. Retention periods

VOILA retains Personal Data in accordance with applicable legal requirements for data retention and its internal policies. The retention of Data will vary depending on the type of Data and the purposes of the processing.

The Data is kept for the duration of the User’s contractual and/or pre-contractual relationship with VOILA.

After this period, unless otherwise specified below, the Data shall be deleted except for certain Data that may be necessary to meet a legal obligation or to constitute evidence in the context of potential litigation, which shall be archived for the applicable limitation period which, in France, is 5 years after the end of the relationship and/or the last contact between the User and VOILA.

The Personal Data collected in the context of a user’s application for a position is, for its part, kept:

For a period not exceeding 2 (two) years after his last contact with VOILA if his application has not been accepted, unless the User indicates that he does not wish VOILA to keep his application at the end of the recruitment process, in which case the Personal Data will be deleted immediately;
For the entire duration of their working relationship with VOILA if their application is accepted.

VII. Data Security

VOILA uses various methods, such as firewalls, intrusion detection software and physical security procedures, to protect Data from loss or damage, to help protect the accuracy and security of Personal Data and to prevent unauthorized access or misuse. If the User believes that the Website or any Personal Data is unsecured or that there has been unauthorized access to the Website or its Personal Data, the User may contact the Data Protection Officer at privacy@voila.events immediately.

In the event of a breach of Personal Data likely to give rise to a high risk for the rights and freedoms of a User, VOILA shall communicate the breach of Data to the said User as soon as possible, to inform them of the nature of the breach, under the conditions of article 34 of the GDPR.

VIII. Notification of changes

This Policy may be modified by VOILA in line with changes in the features of the Website, the services offered and the laws applicable to VOILA’s activities. These changes and updates are binding on the User, who must therefore regularly refer to this section and check the Personal Data Protection Policy in force.

If the User wishes to save this text, they should enter the entire Policy with the mouse and copy and paste it by pressing the ctrl-c key.

Cookie Policy

The purpose of this Charter is to provide the User with information concerning the placement and use of cookies when browsing the Website, as well as the means available to the User to object to them.

VOILA may update its Charter at any time, and these changes will take effect immediately. VOILA invites the User to refer to it regularly to be aware of the latest version available.

If the User has any questions regarding the way in which Personal Data is collected, they can contact the VOILA Personal Data Protection Officer at the following address: privacy@voila.events.

I. What is a Cookie?

A “Cookie” or a “tracer” is a small text file that is saved in the memory of the User’s browser located on their hard disk, when they consult a website, read an email, install, or use a software or a mobile application, and which makes it possible to record and track data concerning their use of the website.

This data does not directly identify the User, but it may relate to their preferences or device. It is mainly used to ensure the proper functioning of the Website and to enable VOILA to compile statistics and measure the number of visitors to the Website or to enable the User to benefit from a personalized web experience.

II. Which Cookies are used on the Website?

1) Strictly necessary cookies

These cookies are strictly necessary for the functioning of the Website and cannot be deactivated in the systems. They are generally set as a response to actions that the User has performed and that represent a request for services, such as setting privacy preferences, logging in or filling out forms. The User can configure their browser to block or be informed of the existence of these cookies, but some parts of the Website may be affected. These cookies do not store any personally identifying information.

Name of the cookie	Type of cookies	Lifetime
gatsby-gdpr-google-tagmanager	Internal technical cookies	365 days

2) Audience measurement cookies

These cookies enable VOILA to determine the number of visits and the sources of traffic, to measure and improve the performance of the Website. They also help VOILA to identify the most/least visited pages and to evaluate how the User navigates on the Website. All the information collected by these cookies is aggregated. If the User does not accept these cookies, VOILA will not be informed of their visit to the Website.

Host	Name of cookie	Type of cookies	Policy Protection of Personal Data	Lifetime
Google Analytics	_gat, _gid, _ga	Third-party cookies	https://policies.google.com/privacy	a few seconds, 1 day, 730 days

III. How to manage Cookies?

The User can choose to accept or refuse all or part of the cookies.

During their first visit, by clicking on the “Set Cookies” button on the Cookie banner, Users can set their preferences according to the type of Cookies.